Job Summary

We are seeking a reliable and detail-oriented Administrative Assistant to provide high-level administrative support and help ensure the smooth day-to-day operation of our office. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to leadership and team members
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, edit, and format correspondence, reports, and presentations
• Handle incoming calls, emails, and general inquiries
• Maintain organized electronic and physical filing systems
• Assist with data entry, expense reports, and basic bookkeeping tasks
• Coordinate office supplies, equipment, and vendor communications
• Support special projects and ad hoc administrative tasks as needed

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred
• 1-3 years of experience in an administrative or office support role
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• High attention to detail and ability to handle confidential information
• Ability to work independently and collaboratively as part of a team

Preferred Skills (Nice to Have)

• Experience supporting executives or leadership teams
• Familiarity with CRM, scheduling, or accounting software
• Strong problem-solving and multitasking abilities